Bid Coordinator (Non-Technical)
West Yorkshire
£30k - £40k + Benefits

Bid Coordinator

Ref: 525| Posted: 17th Jun 2024

Wanted – Bid Coordinator / Proposals Coordinator – Leeds or Newcastle – Building / Construction + some REMOTE working


A leading tier 1 building contractor.

Opportunity to be based from either their Leeds or Newcastle office, plus some remote working.

Working predominately on building sector projects including Education, Healthcare, Commercial, Leisure and Student Accommodation.

(Previous building project sector experience not essential, could also consider candidates with Civils or Residential sector experience, plus could consider candidates from main contractors, sub contractors or consultancies).


What makes it Great?

-Role also includes some remote working.

-Industry leading holidays (28 days + Banks + Option to buy more)

-Diverse range of building sector projects (Previous build sector experience not essential).


Job Role:

We have a challenging yet exciting opportunity for a Bid Co-ordinator available in the North East & Yorkshire business unit to be part of the Work winning team, working alongside, Bid Managers, Estimators, Bid Writers, Graphic Designers etc. The role is to co-ordinate and administer the bidding and business development functions in line with established company processes and procedures.

The candidate should have a good understanding of tender processes and possess strong interpersonal skills as the role requires working closely with a number of internal and external parties. Candidates will need to be well organised and proactive, and possess excellent communication skills. An ability to work to deadlines is essential.


As Bid Coordinator / Proposals Coordinator your duties will include:

  • Manage receipt of all tender information from various procurement portals and other sources such as dedicated email accounts for tenders etc.
  • Organise Internal meetings such as tender and pqq launch, strategy and settlement meetings.
  • Setup and maintain ViewPoint document storage and distribution ensuring implementation and compliance with BMS process and procedures.
  • Organise the compilation and distribution of subcontract enquiries and assist the wider team with tender returns.
  • Organise subcontract meetings
  • Management of Client tender documents during the preconstruction stage including amendments acknowledgement and distribution to internal bid team and external companies such as subcontractors and designers engaged by us.
  • Manage Tender query process and distribute / highlight responses to team
  • Update project details on Oracle Salescloud
  • Assist in the preparation, compilation and management of interim and final bid submission documents
  • Input and maintain information for opportunity pipeline on company CRM – Oracle Sales Cloud.
  • Maintaining information Library regionally with content from submitted bids and PQQ’s including production of Project Data Sheets on award of contract, archiving of client references, cv’s, arranging and storing of photography etc.
  • Inside Knowledge updates – ensuring information on regional projects is produced and maintained.
  • Information gathering – collecting information from project teams including external consultants and clients.
  • Assistance in organising corporate events such as industry dinners, awards dinners etc.
  • Collating information and production of Awards submissions.
  • Collating news for Social Media and uploading stories to Yammer.
  • Communication liaison – attend Monthly Communications Calls with Group Comms.
  • Input into bids and PQQ’s – collating information and production of high-quality responses.
  • EOIs – collating information and production of responses such as PowerPoint presentations as well as brochures/literature for external publication.



To be considered for the Bid Coordinator / Proposals Coordinator role you must meet the following criteria:

You'll have Strong IT skills including MS Word, MS Excel and MS PowerPoint, with excellent written and verbal communication skills and an ability to communicate effectively at all levels. 

Experience of using Indesign would be beneficial but not essential.  

Building sector experience ideal but not essential – also flexible to consider candidates working in other construction related sectors such as housing, civils or infrastructure.

Ideally previous main contractor employment but not essential, will also consider candidates previously employed for a subcontractor or engineering consultancy.



The successful Bid Coordinator / Proposals Coordinator will receive:

-£30k - £40k basic + benefits (dependent on experience)

-Plus company benefits.


To be considered for this vacancy or to find out more information please apply now.

Services advertised by Talk Recruitment are that of an employment business and/or agency.